Volunteering Opportunities

As a small team, we rely on the passion, generosity, and dedication of our volunteers to bring our conferences to life. Volunteering is a great way to be part of the event, support the community, and contribute to an unforgettable experience.

If you’d like to get involved, please complete the form below and let us know which roles best align with your skills and interests. Volunteer positions are limited, and while we’ll do our best to match preferences, placement can’t be guaranteed. If selected, we’ll be in touch with next steps and further details.

Submit Your Interest in Volunteering

Volunteering Roles

We offer a range of volunteer opportunities with varying levels of commitment. Whether you can spare an hour or two or are keen to play a more hands-on role across the conference, there’s something for everyone.

Low-Commitment Volunteer Roles

Venue Setup (Furniture Moving)
When: Monday afternoon or Tuesday morning (depending on requirements)
What: Help set up tables and chairs to prepare the venue for the conference. This role involves physical work and is ideal for volunteers who are happy to lend a hand with manual setup tasks.

Bag Packing
When: Monday
Time commitment: 1–2 hours
What: Assist with event preparation by packing attendee bags with sponsorship materials so they’re ready for distribution.

Ticket Scanning
When: Wednesday and/or Thursday (various times)
What: Support the event team by scanning attendee badges for lunches and dinners to ensure access is limited to registered participants. This role is a great opportunity to meet and network with attendees. Volunteers will be provided with details on the scanning app and can indicate a preference for lunch or dinner sessions.

High-Commitment Volunteer Roles

Papers Room Manager
When: All day Wednesday and Thursday
What: Assist with coordinating the papers room, act as a point of contact for presenters and session chairs, help facilitate Q&A where needed, and ensure all materials (including judging sheets) are collected and returned to WIOA staff at the end of each day.

Papers Room Session Chair
When: Half day on Wednesday or Thursday
What: Introduce speakers (bios provided) and facilitate Q&A sessions during paper presentations.

Papers Room Judge
When: Half or full day on Wednesday and/or Thursday (depending on session requirements)
What: Attend paper presentations, assess eligible entries using provided judging criteria, and complete scoring sheets.

Poster Manager
When: Thursday lunchtime
What: Oversee poster presentation sessions, coordinate judges, and be available to answer questions from poster presenters.

Poster Judge
When: Thursday lunchtime
What: Assess poster presentations using provided judging criteria. Each presentation runs for approximately five minutes.

Taste Test Judge
When: Wednesday morning tea and Wednesday lunch
What: Sample and rate water from competing utilities to help determine the best-tasting tap water in the state.